This section describes how and why we collect and use your personal data in connection with our recruitment process.
If your application is successful, we will carry out pre-employment screening checks as part of our recruitment process. Depending on the role for which you have applied, these checks may include criminal records checks.
We collect your personal data to enable us to make an informed decision as to your suitability for the role, specifically:
Most of the personal data we collect as part of our recruitment process is provided by you, either directly or via a 3rd party employment agency. For the purposes of the recruitment process this information is usually:
We create personal data in connection with our recruitment activities such as:
Lawful basis: Consent and legitimate interest
It is in our legitimate interest for us to hold and process this data for the purposes of proceeding with the job application and interview process to allow us to determine whether or not you are a suitable candidate. We can then contact you further about the role.
Acceptance of the position – Personal data
In the event of a successful application we will need to collect the following additional personal data as part of our recruitment process.
Acceptance of the position – Special categories of personal data
Acceptance of the position – Personal data from 3rd parties
We obtain personal data from third party sources such as:
Lawful basis: Contractual and legitimate interest
The provision of both personal data and special categories of personal data form part of the pre-employment process. It is in our legitimate interest to hold and process this data in order to employ you and provide any employee benefits.
Acceptance of the position – Personal data relating to criminal convictions and offences
As part of the recruitment process we will undertake and process personal data relating to criminal convictions and offences which include background and criminal history.
We carry out criminal records checks for the following purposes:
Lawful basis: Legal obligation, consent and legitimate interest
These checks are carried out to ensure we comply with our legal obligation to ensure an individual is eligible to work in the country and industry and are for our own legitimate interest to ensure any potential employees have no previous convictions or committed any offences.
When you submit an application to us, that information will be shared between the individual Döhle Group entity to which you have applied and our centralised Human Resources and Personnel team, based within Döhle (IOM) Limited. Any personal data contained within your career application (C.V.) will be treated as private and confidential and treated in the same respect as other personal data.
If your application is through a 3rd party employment agency then we will share data with them relevant and necessary for the progression of the application process.
If your application with us is successful we will retain the relevant personal data as part of your employee record. Additional personal data will be required as part of our pre-employment screening and recruitment process.
If your career application with us is unsuccessful, we will retain any recruitment application forms, C.V.’s and interview notes for up to 1 year, in line with relevant legislation.