Please note, we have recently updated our Privacy Policy

Recruitment applicants

Recruitment applicants

This section describes how and why we collect and use your personal data in connection with our recruitment process.

If your application is successful, we will carry out pre-employment screening checks as part of our recruitment process.  Depending on the role for which you have applied, these checks may include criminal records checks.

Collection of personal data

We collect your personal data to enable us to make an informed decision as to your suitability for the role, specifically:

  • to process and manage applications for positions within the Döhle Group;
  • to screen and select talent by evaluating your suitability for employment by the Döhle Group through interviews and by conducting relevant background checks; and
  • making an offer to successful applicants and carrying out pre-employment screening checks.

Interview stage

Most of the personal data we collect as part of our recruitment process is provided by you, either directly or via a 3rd party employment agency. For the purposes of the recruitment process this information is usually:

  • contact details such as name, address, email address and telephone number;
  • position of interest;
  • CV which usually includes details of your experience, education, academic and professional qualifications; and
  • information freely provided by you during any interviews or correspondence.

We create personal data in connection with our recruitment activities such as:

  • interview and assessment results and feedback; and
  • offer details.

Lawful basis: Consent and legitimate interest

It is in our legitimate interest for us to hold and process this data for the purposes of proceeding with the job application and interview process to allow us to determine whether or not you are a suitable candidate. We can then contact you further about the role.

Acceptance of the position – Personal data

In the event of a successful application we will need to collect the following additional personal data as part of our recruitment process.

  • information about you and your next of kin; and
  • tax reference, national insurance and bank account details.

Acceptance of the position – Special categories of personal data

We will also need to obtain certain special category data in relation to your health to ensure we are aware of any ongoing medical issues that could impact working with us. A privacy policy for employees will be provided to you upon joining the Döhle Group which details how we hold and use special category data.

Acceptance of the position – Personal data from 3rd parties

We obtain personal data from third party sources such as:

  • references from your named referees;
  • information from your employment agency (where applicable);
  • results of Disclosure and Barring Service checks (depending on the role applied for); and
  • verification of information provided during the recruitment process by contacting relevant third parties (for example, previous employers, education and qualification providers) or using publicly available sources (for example, to verify your experience, education and qualifications).

Lawful basis: Contractual and legitimate interest

The provision of both personal data and special categories of personal data form part of the pre-employment process. It is in our legitimate interest to hold and process this data in order to employ you and provide any employee benefits.

Acceptance of the position – Personal data relating to criminal convictions and offences

As part of the recruitment process we will undertake and process personal data relating to criminal convictions and offences which include background and criminal history.

We carry out criminal records checks for the following purposes:

  • to ensure an individual is eligible to work for us and potentially hold the position they are applying for;
  • to establish whether an applicant has committed an unlawful act or been involved in dishonesty, malpractice or other seriously improper conduct; and
  • to comply with government and public sector clearance requirements.

Lawful basis: Legal obligation, consent and legitimate interest

These checks are carried out to ensure we comply with our legal obligation to ensure an individual is eligible to work in the country and industry and are for our own legitimate interest to ensure any potential employees have no previous convictions or committed any offences.

When and how we share personal data and who we share it with

When you submit an application to us, that information will be shared between the individual Döhle Group entity to which you have applied and our centralised Human Resources and Personnel team, based within Döhle (IOM) Limited. Any personal data contained within your career application (C.V.) will be treated as private and confidential and treated in the same respect as other personal data.

If your application is through a 3rd party employment agency then we will share data with them relevant and necessary for the progression of the application process.

Data retention

If your application with us is successful we will retain the relevant personal data as part of your employee record. Additional personal data will be required as part of our pre-employment screening and recruitment process.

A privacy policy for employees will be provided to you upon joining the Döhle Group.

If your career application with us is unsuccessful, we will retain any recruitment application forms, C.V.’s and interview notes for up to 1 year, in line with relevant legislation.